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If the document is a public document, everyone can access the document. If it is not checked, only the people who are on the distribution can access the document. see more on "Document Management🔗"

If the document is public and you try to open the "Electronic Distribution" you will get this error: Image Added

Add new Item

To add a new item to the distribution list, click on the Image Addedbutton from the action bar, then choose the Type

according to the Type, the below table will appear. and by clicking on theImage Added button on the first column, you can pick a value for it.

there are four types :

• Occupation

by choosing "Occupation" you can pick the occupations which are defined by the Human Resouces department.

all the people who are hired with the selected occupation or will be hired in the future can access the document.

by clicking on theImage Added button, you can see the list of occupations and you can select one by double-clicking on it, or clicking on the item then clicking on theImage Added button.

• Organization Unit

by choosing "Organization Unit" you can pick a department which is defined by the Human Resouces department.

all the people who are hired in the selected department or will be hired in the future can access the document.

In the first column, you should select the company from the list of companies that this document is available,

by clicking on theImage Added button, you can see the list of organization Units and you can select one by double-clicking on it, or clicking on the item then clicking on theImage Added button.

• Group

by choosing "Group" you can pick a group from the list of the "Groups🔗"

all the people who are a member of this group or will be added in the future can access the document.

by clicking on theImage Added button, you can see the list of groups and you can select one by double-clicking on it, or clicking on the item then clicking on theImage Added button.

• User

by choosing "User" you can pick a specific person,

by clicking on theImage Added button, you can see the list of people and you can select one by double-clicking on it, or clicking on the item then clicking on theImage Added button.

if you need to add more Items you need to click on the last row( empty row) and a new row automatically will be added at the end of the list.

then click on aImage Added button.

Delete an Item

To Delete an item, select it from the list first, click on the Image Addedbutton from the action list,  if you are sure about it, click on a Image Added button.